CLUSTER COORDINATOR / EXECUTIVE ASSISTANT

od 02 października
2018
do 20 października
2018
Warszawa
Under the direct supervision of the President of EUNIC Cluster in Warsaw and the overall authority and guidance of the all members of EUNIC Cluster, the Coordinator shall provide administrative and projects management support for the smooth and efficient organization and delivery of project results of the EUNIC Cluster in Warsaw. In particular, the incumbent will provide a full range of office as well as administrative and management support as follows:
 
General administrative assistance to the Presidency of EUNIC Cluster :

Provide administrative and organizational support for network meetings with the participation of EUNIC cluster members and relevant local cultural institutions and professionals including all aspects of logistic arrangementsact as the contact point for the cluster and for recurring events - ensure the internal communication within the cluster

- prepare agenda network meetings, meeting minutes, budgetary monitoring information
- coordinate and transfer updates and reports to EUNIC cluster members
- keep the institutional memory of the cluster
 
Partnerships
  • Maintain and develop effective partnerships within the network and within other professionals working in the field of culture in Poland: The City of Warsaw, Representation of European Commission, Adam Mickiewicz Institut (IAM), Ministry of Foreign Affairs (MSZ), Ministry of Culture and National Heritage (MkiDN)
  • Initiate and prepare the presence of the guest during network meetings
Communication
  • Coordinate communication through media partnerships with important, visible media groups
  • Manage and update information
  • Forward communication media
Estimated work time
  • Approximately 15 hours per month
Conditions of work guaranteed from the Presidency of EUNIC Cluster:

- punctual availability of office space
- possibility of printing
- telephone package
- financial reward  : 1600 EUR per year (~ 133 EUR per month), paid after monthly activity list

 
The coordinator should be able to have his own :

- laptop
- camera
- Internet access
- freelance working ability (regarding polish labour regulation) – legal form to be discussed
 
Please send your resume with a cover letter to :

eunic.warszawa@gmail.com
copy  to linda.marchetti@institutfrancais.pl and to magdalena.krzeminska@institutfrancais.pl
quoting reference CLUSTER COORDINATOR / EXECUTIVE ASSISTANT
before 20/10/2018
 

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